Getting the chaos within the association under control – a fictitious example
Let’s imagine a sports club: the fictional “SC Blue-White“. This is where trainers, board, youth members, parents and involved volunteers come together. Everyone has their own tasks and information needs. Already during training on Tuesday morning you notice: without good organization, it quickly becomes chaotic. Who is coming to training today? Which kids are signed up for the tournament on the weekend? Who has already paid the dues?
Everything runs through a mix of WhatsApp groups, emails, loose bills and occasional verbal agreements. No wonder appointments get forgotten, photos disappear on different phones and important information gets lost.
But then Leon’s mother introduces the society Socie – and suddenly everything changes.
The community – fully tailored to the association
Socie is an app that allows sports clubs to organize their members, teams and activities in one central place – from training schedules and events to internal communications and photo albums, keeping everyone connected, engaged and informed at all times. It’s even possible to have AllUnited handle membership administration.
First, the administrators of “SC Blue-White” are building their own community in the app. As the name suggests, the colors of the app will be set to blue and white. In addition, the community gets only the modules that are really necessary, such as interactive groups, calendars, polls and photo albums. As a result, members of the association immediately recognize themselves in the app. No member has to struggle through cluttered menus – everything feels like “our association.”
Within the community, subgroups can be created: the youth teams, trainers, parents, the board – and even special groups for special events. This gives everyone an instant overview of who belongs to which group.
Example:
Youth coaches will create their own group in which they will share training schedules and match information. U12 parents will have their own group in which they can arrange carpool arrangements.
Communication that works
Example:
Coach Max sends a message in the morning, “Who is coming to practice today?” Parents respond immediately in the group. Some post pictures from the previous game. A forgotten glove is quickly recognized and returned.
In addition, polls can be created: Who will play in the tournament on Saturday? Who can drive a child to the sports hall? Reminders can be sent automatically so no one forgets to vote. This saves the association time and stress.
Always an overview of events
Agenda chaos is a thing of the past. Training sessions, matches, tournaments, club parties – everything can be clearly displayed in Socie. Events can be assigned to specific groups or to the entire community.
Example:
A spontaneous change on game day: trainer Lisa has to move the game up a half hour. With Socie, she easily sends a push notification to all players and parents involved. Everyone sees the new time immediately on their phones.
Training sessions, competitions, tournaments, club parties – a lot comes together in everyday club life. In the process, information can easily get lost or appointments can be overlooked. With Socie, this chaos is a thing of the past.
The “Events” module collects all of the association’s appointments centrally. Members can see at a glance what is planned for their team – whether it is the next training session, an important match or the big summer party. Each event contains all relevant information: time, location, contact person and a brief description.
Especially convenient: Members see only the appointments relevant to their own group. So the players of the first team do not get notifications about youth training, and parents see only the appointments of their own children. This provides an overview and avoids unnecessary confusion.
Example:
Coach Lisa has to reschedule her team’s weekend game by half an hour. This used to mean countless phone calls, emails or WhatsApp messages – and still the changes did not reach everyone in time.
With Socie, it’s much easier: she opens the existing appointment, adjusts the time and saves. Immediately, all players and parents receive a push notification, and the appointment is automatically updated in their personal calendar.
The app – mobile and practical
A major advantage of Socie is that the app is mobile and flexible. Members do not have to use a computer to see appointments, news or important messages – everything is directly on their smartphone. Those who do have a computer can log in to Socie via the web browser. Thus, everyone can access the community anywhere: before training, on the way to the club or even from the locker room. Those who want can also view the content via the website – the usage is completely flexible, both mobile and desktop.
This saves time, prevents misunderstandings and ensures that everyone always stays up-to-date.
Example:
Jonas, the youth coach, updates the training schedule right before the session. All players and parents see the change immediately on their smartphones – no misunderstandings, no missed training sessions.
Communicating safely and confidentially
Another key benefit of Socie is that the app is AVG-compliant and takes member privacy seriously. All data – from profile information to messages and photos – is stored securely and can only be accessed by people who are actually allowed access.
As an association, you can set exactly what information is visible to which groups. This keeps private data protected, confidential board information indoors, and members can be confident that their data is safe.
Example:
If the board wants to share internal notes on training plans or dues, they can be made visible only to the board team – while other members see only the information relevant to them. This keeps sensitive data protected without affecting communication within the association.
Socie as a social medium
A society lives off its community. Socie encourages exactly that: members can share photos, post comments and talk about events. This creates a stronger sense of belonging.
Example:
After the final tournament, spectators upload their photos into the shared album. Parents and players comment on the best moments, laugh at funny situations and celebrate successes together. Even birthdays or club anniversaries are experienced digitally this way – as if you were always there.
Fund projects together – crowdfunding directly in the app
Many clubs face the challenge of raising money for special projects, new equipment or team outings. Socie makes that easier: the crowdfunding module allows members to set up targeted fundraisers that are displayed directly in the app.
Everyone can see at a glance what the money is being raised for, how much has already been donated and how much is still needed. Members can easily donate through the app and also invite friends, family or sponsors to contribute.
Example:
SC Blue-White’s youth team wants to purchase new kits. A crowdfunding campaign is launched via Socie, all members are notified, see the progress in real time and can contribute directly via their smartphone. This makes donating transparent, motivating and, above all, easily accessible to everyone – without lengthy bank transfers or paper lists.
Socie transforms a disjointed network of WhatsApp groups, bills and verbal agreements into a clear, well-organized community. Appointments, communication, photos, polls – all in one place. “SC Blue-White” is a fictional example, but the benefits apply to any association. More overview, more interaction, more community – and finally a grip on the chaos.
Learn even more about how Socie can also provide a solution for your sports club or start your own app right away.
